Home What We Do How We Work Quality & Compliance Compliance Hub Who We Serve About Insights Start a Sourcing Project โ†’
Furniture Sourcing & Production Management

From Furniture Specification to Production in Southeast Asia

Southeast Asia production. Managed on the ground.

We source the right factory, develop your product, manage production and control quality. You don’t have to manage Southeast Asian factories yourself.

Programs supplied through Sauder, Progressive Furniture and Zuomod — sold at Walmart, Sam’s Club, Canadian Tire and other North American retailers.

What we make

Commercial furniture programs we source and manage

Top Systems is an independent furniture sourcing and trading company. We source, develop and manage production through selected production partners across Malaysia, Vietnam and Indonesia, so you get a local production operation without building another sourcing team.

RTA Furniture
Knock-down construction, flat-pack packaging and assembly.
Dining Tables
Solid wood and engineered constructions.
Dining Chairs
Solid rubberwood, acacia and mixed materials.
Occasional Furniture
Coffee, side and accent pieces.
Bedroom Sets
Case goods and coordinated ranges.
Outdoor Furniture
Weather-appropriate materials and construction.
Map of Malaysia, Vietnam and Indonesia Top Systems works across Malaysia, Vietnam and Indonesia, with its office in Melaka, Malaysia. Malaysia: solid rubberwood, RTA and flat-pack, dining tables and chairs, occasional, bedroom sets. Vietnam: outdoor in solid acacia, solid rubberwood, solid acacia, dining tables and chairs, bedroom sets. Indonesia: solid rubberwood, solid mahogany, dining, occasional, bedroom. VIETNAM MALAYSIA INDONESIA Melaka office

The Right Production Market for Your Product

We match your product, materials, order volume and commercial requirements to the market that fits, and to a factory that can actually make it.

Malaysia

  • Solid rubberwood
  • RTA
  • Dining tables & chairs
  • Occasional
  • Bedroom sets
Furniture sourcing in Malaysia →

Vietnam

  • Outdoor
  • Solid rubberwood
  • Solid acacia
  • Dining tables & chairs
  • Bedroom sets
Outdoor furniture production in Vietnam →

Indonesia

  • Solid rubberwood
  • Solid mahogany
  • Dining tables & chairs
  • Occasional
  • Bedroom sets
Solid-wood furniture production in Indonesia →

Running a flat-pack program? See RTA and flat-pack furniture production in Malaysia. Moving a program out of China? See moving furniture production out of China.

How we control quality

From Specification to Shipment

01

Understand

Review the product, specification, quantity and commercial requirements.

02

Source

Choose the appropriate country and identify suitable partner factories.

03

Quote

Evaluate capability, negotiate and develop the commercial proposal.

04

Develop

Prototype → Top Systems review → client approval → approved production reference.

05

Produce & Control

Factory production → QC → problem resolution → final inspection.

06

Ship & Repeat

Shipment and documentation → repeat production → new products when needed.

Production and final goods are checked against the approved sample and specification, with corrective action when required. We have experience working with retailer, product-safety, materials and packaging requirements; the standards are explained in our Compliance Hub.

Page 1 of the Top Systems furniture in-house test report template, a blank template, not a client report Page 1 of the Top Systems furniture sample review template, a blank template, not a client report Page 1 of the Top Systems furniture DPI/PSI inspection report template, a blank template, not a client report Templates we work from · inspection report, sample review, test report. Not client reports. View the templates →

Examples of production issues we manage

Anonymised, representative examples. No confidential client or factory information is shown.

Approved specificationProduction differs from the approved referenceWe identify the discrepancy, raise it with the factory and coordinate the required corrective action.
Component changeA component differs from the specificationWe review the change and obtain approval or require correction where necessary.
Production delayProduction falls behind scheduleWe work with the factory to understand the cause, agree a recovery approach and keep the buyer informed.
Illustration of a tabletop being measured with a tape measure
Illustration

We can support what you already run

Buy through Top Systems

You pay Top Systems. We manage the factory relationship and pay the selected factory. You receive one Top Systems quotation, and commercial terms are agreed in writing before production begins.

Keep your team or factory

We don’t need to replace an existing procurement team or factory relationship. We can provide local production management, factory communication, QC and problem-solving in Southeast Asia, working with your existing production partner where appropriate.

Send us what you’re sourcing.

You don’t need a perfect RFQ to start a conversation. Send us a drawing, photo, BOM or existing product, and we’ll review the project, identify anything missing and advise on the next step.

Prefer not to use the form? Message us on WhatsApp +60 10-377 4569.

Start a Sourcing Project โ†’